The Office of Undergraduate Research (OUR) offers partial funding for undergraduate students to support original research or creative work.
Grant Applicant Eligibility
Students can apply for a grant if they are/have:
- Full-time students at AUC
- From any discipline
- Completed a minimum of 45 credit hours
1. Alumni still within their first year after graduation may apply for a travel grant to present their undergraduate research at a conference/event.
2. Grants are competitive, and, therefore, only a limited number of applicants will be awarded within each category and for each type of activity (such as MUN, MAL, etc.).
Applicant Priority and Restrictions
An applicant has priority if he/she has not received prior funding from OUR, within the same academic year.
The grant support is awarded to a research or creative project, not an individual. Therefore, if a group of several members are giving the same presentation, or working on the same project, the entire group will have to share the financial support. That is why it may be a good idea to select a maximum of two members to travel for the presentation.
All research and creative works must abide by the AUC research and academic integrity policies. Research involving humans must also abide by the ethics for research with human subjects. If you are publishing research involving human subjects, you need approval from the Institutional Review Board (IRB). For undergraduates, the IRB application has to be submitted by their faculty instructor or adviser.
Grant recipients must submit a report to the Office of Undergraduate Research by the end of the semester in which they received the grant. Please check the reporting guidelines below. The Office of Undergraduate Research has the right to report on awarded projects to the funding foundations and publish summaries of research projects on the program website and in relevant publications.
All students applying for a grant need to provide a support letter from their faculty supervisor.
For questions, contact the Office of Undergraduate Research at email@example.com.
- Types of Grants
- Supporting Documents
- Application Process
- Grant Review Process
- Reporting Remaining Funds
Travel grants offer partial payment of expenses incurred by travel to national, regional and international conferences, exhibitions, competitions or other reputable events. These may be recognized professional events or recognized undergraduate research events. Only students presenting research can apply.
The Office of Undergraduate Research may cover partial costs for one or more of the following:
- Travel tickets
- Conference registration fees
- Visa fees
Maximum amounts awarded to applicants are $1,000 for students giving presentations. Owing to factors such as cost of attendance, availability of funds and the number of applications received, the amounts awarded will vary and you may or may not be awarded the full amount you request.
2. Mini Resource Grants
Up to EGP 5000 per research or creative project may be applied for to assist with expenses, such as the costs of reprints (for a limited number of articles, not for books), supplies and services, the cost of data that must be purchased, rental of equipment, and relatively small materials costs related to research or creative works. Students applying for a mini grant must have a faculty research adviser supervising their project. This grant is not for students completing a thesis.
3. Community-Based Research and Innovation Grant
In order to be eligible for the Community-Based Research and Innovation Grant, the research must incorporate a community component, through employing participatory methods to identify and address a research problem, employing local materials and resources, offering research output as a service to the community, and working to ensure sustainability.
The maximum amount that may be awarded for a Community-Based Research and Innovation Grant from the Office of Undergraduate Research is EGP 8,000 for the whole group.
Students who need funding for their research projects need to first check with their departments for funding. Research teams working on a faculty-initiated project may be funded through another source of grant support - the Faculty Research Grant, managed by the Office of Vice Provost for Research. For more information, visit this page. This is a faculty support grant, so the faculty member himself/herself needs to apply, requesting funding for each undergraduate researcher on the team, based on the guidelines of the grant.
The guidelines for the above Faculty Research Grant state the following:
"The Principal Investigator (PI) may request additional funding for up to three undergraduate students to support the activities of the Research Support Grant. An extra $500 per student per year will be added to the maximum allowed fund."
Only in cases where no funding is available for a research project that employs community-based methods through the Faculty Research Grant will an application for an undergraduate research Community-Based Research and Innovation Grant be reviewed.
4. Undergraduate Research Internship Grants
Students who receive an invitation from institutes, universities or professors abroad for participation in a research internship during the summer can apply for an Undergraduate Research Internship Grant. To apply for this grant, students are required to have prior experience in conducting research, provide a recommendation letter from an AUC faculty research supervisor and secure an acceptance letter from the hosting institute, university or professor. The maximum amount that may be awarded to applicants is $1,500 per internship, based on the availability of funds.
Please note that the last Grant Cycle Deadline for the academic year is April 10. Students who wish to apply for a Research Internship Grant over the summer need to have completed their negotiations with the host university and received acceptance BEFORE April 10. Grant applications that are received after April 10 will NOT be reviewed.
Every academic year, undergraduate student grant applications must be received by one of the following deadlines:
- September 20
- November 10
- February 10
- April 10
If the deadline falls on a holiday, then it will shift to the following working day.
If you have not yet received the required supporting documents (such as a letter of acceptance for a conference presentation), you can still apply. Approval of the proposal may be granted pending receipt of the missing documents.
In preparation for application, find out what kind of questions to expect on each application form:
- Questions to expect on the Undergraduate Travel Grant Application
- Questions to expect on the Undergraduate Resource Mini Grant Application
- Questions to expect on the Undergraduate Research Internship Grant Application
- Questions to expect on the Community-Based Research and Innovation Grant Application.
Students are requested to use the online system for the application. This system is accessible two weeks before the deadline for each cycle.
To submit the application forms, click here.
Guidelines on How to Write a Title, Abstract, Summary and Biography
For general guidelines, click here.
Please attach to your application form items as appropriate to your request:
- Letter of acceptance of presentation in the conference
- Recommendation letter from AUC faculty research adviser
- Invitation letter from faculty research adviser in university abroad (for research internship)
- Copy of the IRB approval letter to the faculty adviser, if the student is conducting research involving human subjects
- Copy of passport, if traveling
- Other relevant documents and information
The grant review process is conducted by a screening committee, selected by the Office of Undergraduate Research. Decisions are communicated within three weeks of each submission cycle.
Upon successful completion of the awarded project, the applicant must submit a brief report to the Office of Undergraduate Research at firstname.lastname@example.org.
The report should include the following:
- Details of the presenter(s): Name, department, email, cell phone
- Details of the grant: Grant number, date, grant type
- Details of the research project: type of research, title, description, name of advisor
- Details of financial report: amount received, other internal or external funds received for this project, financial breakdown
- Description of your expenses, scanned or copied evidence of travel and expenditure (e.g. entrance and exit stamps on passport, boarding passes, receipts for accommodation, transport, conference registration and visa)
- Details of research outcomes: most significant learning, challenges, plans for publication or continuation of the project, if applicable
Remaining and Unused Funds
Should any grant funds remain unspent, those funds should be returned to the Office of Undergraduate Research at the end of the grant period, so that they may benefit other projects. Failure to comply with any of these procedures would result in disqualifying a student from applying for future grants.
In case the awarded grant will not be used by the student, he/she must inform the Office of Undergraduate Research (email@example.com).